Share

Director of Production

Department: Production
Supervision: Reports to General Director
Status: Full-time, Exempt

Kentucky Opera is dedicated to enriching and engaging our community through spectacular music, creative storytelling, and the thrill of the human voice.

SCOPE AND PRINCIPLE accountabilities

The Director of Production is responsible for supporting all technical and production aspects of Kentucky Opera’s programming with a focus on professional courtesy, collaboration, timeliness, innovation, and respect for the creative process and its participants, while maintaining the highest standard of excellence throughout all phases of production.

The ideal individual will possess initiative, leadership, deep domain knowledge of opera production, a collaborative spirit, and the ability to handle multiple programs and projects of varying scale simultaneously.  Success in this role requires someone who is systematic, detail-oriented, and who can work in a self-directed manner. This full-time, exempt position reports to the General Director.

DUTIES AND RESPONSIBILITIES

This position is tasked to supervise the production elements of Kentucky Opera programs to ensure all set builds, show preparation, rehearsals, events, and performances run smoothly.

  • Collaborate with the Artistic Planning Team on mainstage repertory planning, determining production sources through research and thorough budget forecasting.
  • Hire, train, and manage production staff
  • Create production budgets in coordination with the General Director and the Director of Artistic Administration, and other key staff as defined by the project
  • Submit financial documentation, department timesheets, and other data required for surveys, grants, and budget planning
  • Advise on all key technical & production topics as they relate to builds, rentals, planning & preparation
  • Develop new productions, managing the production team and the design process from initial budget and concept meetings through construction, load-in, and final performance; or secure, adapt and manage rental productions as determined by repertory & program planning.
  • Regularly meet with various key staff to be informed about upcoming projects and planning
  • Serve as liaison for facility rentals and special event locations
  • In conjunction with other staff, creatively identify areas for donor and community engagement with the production process
  • Manage and optimize rental income, instrument and equipment rental & purchases, and opera production budgets
  • Create and maintain all production & technical calendars and timelines
  • Per the specifications of each project, contract creative teams and co-producers with clear and timely communication
  • Steward new show design elements through the creation and budgeting phases
  • Coordinate all needed rental equipment and any other special show specific requirements
  • Coordinate director, designer, and staff production meetings as needed
  • Ensure that the realization of designs meets designer and director intentions
  • Work with artistic staff and crew to ensure the production values are maintained at the highest level at all times
  • Work with stage management to coordinate rehearsal room set-up and needs
  • Ensure all pertinent show production information is archived, and coordinate any tour or rental details, if needed
  • Work with design team and shop personnel during bidding and building processes
  • Oversee all needed technical and production personnel (Union and Non-Union) needed for each project
  • Oversee technical elements of all shows, community programs, and special events
    • Supervise all IATSE stage crews and determine crew sizes
    • Create, manage, and disseminate stage calendars
    • Supervise and ensure successful load-in and load-out of all necessary departments
    • Coordinate all aspects of scenery: negotiate contract rentals; handle logistics; adapt rentals into own performance venue and draft plans using CAD software; rent, buy, or build show-specific technical elements
    • Coordinate production requirements of guest lighting designers; secure rental packages
    • Research and buy stock technical equipment as needed
  • Manage storage facilities, including scenery and prop warehouse, and costume storage
  • Additional duties as required

Qualifications

  • Bachelor’s Degree in theatre preferred and 4-6 years experience working in stage management and/or production management
  • 5 years of managing production teams in a theatre, ballet, or opera organization
  • Proven success in leading a team in a fast-paced, high-stakes environment
  • Experience in negotiating favorable terms with vendors and equipment providers
  • High level of experience with Microsoft Office Suite, especially Excel and Word. Comfort and working knowledge of AutoCAD/Vectorworks is highly preferred
  • Outstanding interpersonal skills including the ability to interact with all staff, management, artists, and the public in a professional and tactful manner
  • Knowledge of stagecraft, theatre production, scenic and costume construction
  • Knowledge of Local and Federal safety regulations
  • Experience working with, and determining staffing for, stage crews of varying sizes
  • Ability to coordinate many tasks, setting appropriate priorities and completing work on schedule with attention to detail
  • Ability to work independently, exercise judgment and initiative. Maintain confidentiality and professionalism
  • Ability to read music; knowledge of opera repertoire is a plus, but not required
  • Ability to work and think independently, a motivated self-starter who also works well in a team
  • Knowledge of issues surrounding equity & diversity, and desire to achieve broader representation in our industry
  • Valid driver license and reliable transportation with willingness to drive, as needed
  • As the company evolves, so may this role. These duties may change as needs are identified

 

SPECIAL REQUIREMENTS

  • Must be able to work extended hours, nights, and weekends
  • Requires occasional six-day or seven-day workweeks and extended days during production periods
  • Sitting and standing for extended periods of time
  • Ability to operate a computer keyboard, mouse, and to handle other office equipment
  • Must have reliable form of transportation and a valid driver license
  • Must be able to work in a high stress environment
  • Ability to provide leadership, prioritize, organize, motivate, delegate, resolve conflict, self-start, and plan long-term as well as meet multiple strict deadlines.
  • Knowledge of opera repertoire and ability to read music preferable
  • Ability to function in low-light and situations such as are common backstage and in the theatre; walk, maneuver, and stand on complex and tight stage settings throughout day-to-day activities
  • Able and willing to drive a rental truck/van to venues across Kentucky and the surrounding states
  • Ability to lift up to 50 lbs. or more with or without assistance

 

To apply

In PDF format, send résumé, cover letter, and list of references to Jobs@KYOpera.org with “Director of Production” in the subject line. No phone calls please. Applications will be accepted until position is filled. Position is available immediately, but start date is flexible for the right candidate.

Stage Management Intern

Department: Production
Supervision: Reports to Production Stage Manager

Kentucky Opera is dedicated to enriching and engaging our community through spectacular music, creative storytelling, and the thrill of the human voice.

DESCRIPTION

Kentucky Opera seeks an intern to join the stage management team on a creative new production of Tom Cipullo’s Glory Denied.  The production is conducted by Steven Crawford, directed by Mary Birnbaum and the design team that created this season’s production of La bohème at Santa Fe Opera. This will be a three-week project, beginning with staging preparation on October 20, and extending through November 10. The first date of staging rehearsals is October 21; technical rehearsals start on November 3; and performances are November 8 & 10.  Staging rehearsals are typically 6-day weeks from 11am-6pm with some evening rehearsals as needed. Tech week consists of daytime work notes and cueing and evening technical/dress rehearsals.  Some consideration may be given to accommodate class schedules for the right applicant. The ideal candidate is a dynamic individual interested in gaining experience in opera stage management.

DUTIES AND RESPONSIBILITIES

  • Serve as 2nd ASM during staging rehearsals and a 3rd ASM during tech rehearsals and performances
  • Assist with running of rehearsal room at direction of PSM and 1st ASM
  • Cueing of all entrances on assigned side of the stage
  • Tracking of Entrances/Exits and assist in creation of Who/What/Where during rehearsals
  • Assist in creation of wardrobe paperwork and act as liaison with the costume shop
  • Assist with tech rehearsals/performances in a role to be defined, as the production requires
  • Additional duties as required

qualifications

  • Knowledge of stagecraft and theatre production
  • Ability to coordinate many tasks, and completing work on schedule with attention to detail
  • Ability to read music required; knowledge of opera repertoire is helpful
  • Motivated self-starter who also works well in a team

SPECIAL REQUIREMENTS

  • Must be able to work extended hours, nights, and weekends
  • Requires 6-day workweeks and some extended days
  • Standing for extended periods of time
  • Must have reliable form of transportation
  • Must be able to work in a high stress environment
  • Ability to provide leadership, organize, motivate, resolve conflict, and meet multiple strict deadlines
  • Ability to function in low-light and situations such as are common backstage and in the theatre; walk, maneuver, and stand on complex and tight stage settings
  • Ability to lift up to 30 lbs. or more with or without assistance

To apply

In PDF format, send résumé, cover letter, and list of references to Nathan Brady, Production Stage Manager at stagemanager@kyopera.org with “Stage Management Intern” in the subject line. No phone calls please.